KoldOps · Knoxville, Tennessee
Quote to invoice,
on one system you own.
We build the way your shop already runs into one system. It goes live in weeks, and you keep the code and the data.
GatorStep Live in 2.5 months →
IncWorxThe problem
Costs are rising faster than prices. The gap comes out of margin, one job at a time.
In NAM's second-quarter 2026 survey, manufacturers expected input costs to rise 5.8% over the next year and their own prices only 4.2%. A shop holds its margin by requoting fast and knowing which jobs made money. Both depend on the quote, the floor and the invoice agreeing with each other.
In shop after shop the ERP is paid for, the schedule lives in a spreadsheet, and quoting lives in one person's head. The usual fix is a bigger ERP, and at the end the software is still rented.
We build the other option: one system shaped around how your shop already runs, from quote to invoice, with the code and the data handed to you. No vendor can retire it, reprice it, or move a feature you rely on into a product you have to buy again.
What we build
Four parts of one system.
You can start with the part that costs the most hours and add the rest later. Every part shares the same records, so nothing is typed twice.
Quoting and the front office
Replaces the quoting spreadsheet and the retyping between quote, order and invoice. Quotes priced the way you actually price, and a portal where buyers check their own order status.
Connections to what you keep
Your accounting package, carriers and suppliers stay. What goes is the copying: approved invoices reach the books and shipments get tracking numbers without anyone typing them in.
The shop floor
Replaces paper travelers and the scheduling whiteboard. Station scans, schedules driven by real capacity, material nesting, and cameras that count scrap.
A close look before anything is built
Replaces the guesswork in a software quote. We map how work, paper and data move today and where the hours go, and the findings set the scope and the price before we write any code.
Field Work
What we have built.
Each of these partners runs a system we built. References on request.
Off Microsoft and Odoo onto one system in 2.5 months, live since August 2026: quoting, station scans in place of paper travelers, nesting, scheduling, a customer portal, and invoices that reach QuickBooks. GatorStep holds the development environment.
Field data now moves from the field to the invoice without anyone retyping it.
A field app that works without signal, and a dispatch portal, for meter-exchange programs. Crews capture reads, serials, photos and GPS; the billing file goes back to the utility in the format it arrived in.
Working together
Two ways to work with us.
We take on a few new partners each year. Either way, you own the code and the data.
Fixed-scope contract
One system, or one part of it, scoped on site and built against that scope. The right fit for a bounded problem, or as a first step before a longer partnership.
Ongoing partnership
We stay with the operation and keep building, with a weekly working session and a new piece live every quarter. The right fit when you want one team responsible for the system as the business grows.
Tell us what you run the shop on today.
The software, the spreadsheets, the paper, and where the hours go. Kol Dorney, who founded KoldOps, reads every message and replies within a day or two.